Our consultant Stefan Tuchlei sat down to put a few handy Microsoft Project tips on paper. 

Customise the Ribbon in MS Project

MS Project 2016, as well as older versions, allows the user to customise the Ribbon Bar & Quick Access Toolbar. This means that you can create your own Main Tabs and add Commands according to your preference. This is very handy when you want to map Macros and custom functions to buttons on the ribbon.

The ribbon can be customised from the Options menu:

msp options

As we can see, the column on the left contains all the commands within the program. You can add or remove commands to any of the Main Tabs in the right column and assign Macros to the ribbon.

The advantage of this feature is that you can create your own custom Main Tabs and Groups with the commands that you most frequently use. This can save you having to click multiple times to find the command you want. It might not sound like much but when you have multiple meetings a day with a client or project manager this becomes very handy and could save you time.

Here we've mapped our GBA Baseline Import Macro to a button in the Ribbon:

msp macro

Once we've completed this process, it now appears as a button on the ribbon:

msp ribbon

Customising the Quick Access Toolbar  

Similarly, the Quick Access Toolbar can be customised and you can add the commands that you want to access quickly without having to click too many buttons. MSP allows you to add as many commands as you’d like to the Quick Access Toolbar, however, I would recommend to have the Quick Access Toolbar set to show below the Ribbon bar.

This way all the commands are one click away rather than having to click a drop down list to view all the commands that are otherwise hidden when the Toolbar is above the Ribbon:

msp qatb


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